On this September 30, 2006 at 10:05am the following board members were present and gather in unit # 111:  Mr. Ernesto Fagundo, president, Mr. Richard P. Elie, vicepresidente, Mr. Domenico Ruscigno, treasurer and Ms. Xiomara Blandon, secretary.  Mr. Ricardo Guillen, director (was not available / out of the state) - in order to approve items and ratified all previously announced and conducted board meetings and approved items:

 

1.                   The administrator has notified the board that the owner of unit # 300 allowed an applicant to rent and move in, without board approval, violating the rules, regulations and legal process set forth.  Therefore, as per the rules, regulations and laws governing Tiffany Lakes Condominium Association, we the board of directors unanimously denies (do not approve) the rental application of Unit # 300.         

2.                    The board unanimously approves the sales of unit #254, #284 and the rentals of unit # 106 and # 310.

3.                   The board unanimously accepts the pre approved amount of $205,000.00 dollars payable to Tiffany Lakes Condominium Association, Inc. (amount pre approved by the adjuster Mr. Petter Patterson from CJW / Loyd's of London to repair the missing tiles) to whom Tiffany Lakes Association will always grateful.  The administrator Mr. Clemente De La Torre, legal counsels, board of directors and experts know that the Insurance Company did the offer in good faith in spite of the facts surrounding the claims.  The estimated time for a final answer and/or approval from Loyd's of London Insurance is four weeks. In the event that Loyd's of London accepts the report of Mr. Patterson from CJW, the board of directors will decide what company(s) will do the work in our community, analyzing very thoroughly all the estimates set forth.  The board main objectives are: (1) to hire the best company or companies for the job (license, insured and with county permits), (2) to use Venezuelan roof tiles, cement + bonding (will last longer than foam), (3) for the work be continuous, (4) for the work to be finish in a timely manner and (5) for money to be left over for other projects in our community. 

4.                    The administrator Mr. Clemente De La Torre has notify the board that the County Building Department has sent various notifications in the past to an ex board member # 213 (ex president) of liens and fines pertaining to the property fence that was illegally placed without county permits (construction code violation) since 1996, which has never been addressed, legally order and corrected by previous boards, including the one before us.  The last two notifications were sent to unit # 213 (ex president), demonstrating that the County has this address because it has been the primary contact for this unresolved legal issue in the past years.  Furthermore, as advise by the administrator Tower Management Services, Inc., Mr. Clemente De La Torre Sr. and by the lack of evidence thereof, the ex board of directors violated the Florida Statues by not writing and turning in to the administrator (legal custodian of the minutes, signed and dated by majority of the board of directors), minutes of every monthly meeting demonstrating board approval and permits for structural changes, additions, repairs, purchases of utility golf cars, contracts, agreements, insurance issues, use of funds, attorneys retainers, sales, rentals, approved letters to be mail, decisions, concerns and opinions thereof, pertaining to the Association.  Furthermore, the administrator has yet to see all the minutes of the monthly meetings (signed by at least three board members) by the previous board, from August of 2003 thru May 2005 (period in which he was let go by the previous board), and from May 2005 thru May 17, 2006 (prior to the elections). Therefore, we the  board unanimously approve the letter that the administrator wants to write and set to all property owners / residents regarding this facts and his own professional opinion.  

5.                   In lewd of the facts presented by the administrator and as evidence thereof by the public records regarding the last two notifications sent by the county, one in May and one in July of 2006 to unit # 213 (ex president), as per the opinion of various experts, the County will have the address and contact of the person they have been sending documents for a long time regarding this old violation, and that happens to have been unit # 213 (ex president).  Since the liens and fines are in the thousands, the boards unanimously grant permission to the Administrator and approves for the hiring of the best company available for this type of work, in order to correct this serious problem and approves the retainer fee of $1,200.00 for said company to do all the necessary and ample negotiations with the county, obtain the necessary permits that have been neglected for years, much prior to the new board of directors being elected by majority of property owners. 

6.                   The board of directors is also made aware by the administrator, that there are many code violations in Tiffany Lakes since 1996 which were created by the developer and prior boards of directors, which have been neglected by all previous boards (have not legally order the administrator to comply with the county, by way of legal signed minutes, by majority of the board ), including the prior board of directors as the evidence shows by the lack of approved minutes, liens and fines.  In lewd of this findings and recurrent anonymous complaints to the County, fines and lies thereof, all created and done prior to the new board of directors being elected to office, we the Board of Directors unanimously approves and grant permission to the Administrator to hire and submit payment to whichever company, license contractor, electrical contractor, organization and lawyer he deems necessary in order to correct all the violations neglected by all previous board of directors and/or to process the necessary county permits to conduct and/or finalize any pending work.

7.                    The administrator is advising the board that he will be conducting an internal audit of all the work done in the community by the previous board of directors without County Permits.   We the board of directors grant permission to the administrator to conduct such an audit, to report its finding and to submit a letter to all the property owners regarding such findings.

8.                   The administrator has advised the board of the results of an internal audit conducted by him, regarding unauthorized sales and rentals in Tiffany Lakes Condominium Association, Inc. and his request for approval to proceed with Florida Statues, rules and regulations established therein; therefore, we the board unanimously approve and authorize Tower Management Services, Inc. Mr. Clemente De la Torre Sr. to proceed and approves all required costs involved in enforcing the Florida Statues and Condominium Rules and Regulations.    

9.                    After receiving advise from the administrator and council that the owners have never received in the past years copies of the rules and regulations, the board unanimously approves for an Official Copy of the Rules and Regulations as recorded in the courts, to be sent out to all unit owners (translated into Spanish), this way everyone knows what is expected by living in a Condominium Association.  Cost of translation is also approved.

10.                 The administrator and board has received over 60 verbal concerns regarding the issue with illegally parked cars in the streets making almost impossible for unit owners to leave or enter their parking spaces or to even be able to drive by the streets.  Therefore, as per the Official Rules and Regulations of our Condominium as recorded in Official Records Book of Dade County, Florida in the office of Harvey Ruvin Clerk Circuit Court on July 7 of 1997, stated on item # 12, we the board of directors will send a copy of the Official Rules and Regulations (in English) to all unit owners (translated to Spanish) with a note of the name of the Towing Company that has been assigned to Tiffany Lakes.  The tow company since the elections has not come once to Tiffany Lakes, the opposite of what the previous board used to do on a weekly basis, thinking that everyone will govern themselves.  In lewd of the fact that it has been many violations of illegally parked cars in the streets, behind other peoples cars, garbage areas and on top of the grass in the past four months, and many owners and residents have not governed themselves according to the rules and regulations of the Condominium, we the board unanimously approve for a final letter to be sent out to all unit owners and residents pertaining to illegal parking and enforcement.  Furthermore, we the board unanimously grant legal permission for Excalibur Towing Company to begin towing IMMEDIATELY, every day of the week. 

11.              After several board members have been victims of harassment and threats by ex board members and very few of their followers (before, during and after the elections), and continues to happen, not becoming of a community association property owner/resident, the board has been advised by counsel that criminal charges could be contemplated by the board and filed, and civil law sues are eminent in lewd of the extensive past history, and evidence/witnesses obtained during the personal harassment and threats made towards the new elected board members, their families and in the presence of their children, totally unacceptable and in total violation of the rules, regulations and laws (criminal & civil) of the State of Florida, we the board unanimously approves and gives permission to the Administrator and the legal department to begin the legal process established therein, and begin with the discovery process and final letter to those ex board members and/or residents that are harassing and threatening the directors, families, and other  members of the Association of Tiffany Lakes Condominium.  The Department of Business and Professional Regulations (DBPR), the State of Florida Ombudsman Office and various legal/judicial local entities are aware of what, when, where and who is involved, since 2005 until the present time.  Copies and reporting of information will be forward to the Department of Business and Professional Regulation (DBPR) and to the State Attorneys Office (Condominium Crime Division) as indicated.    

12.                The board unanimously approves for an internal financial audit to be conducted and related costs thereof, (from August of 2003 thru May 17 of 2006) depicting how much money came in, fix expenses, insurance costs, comparatives, receipts, cash, purchases, checks, what was done with the money, how much was left, what was/was not legally approved by way of signed minutes, and all related financial evidence of the operation and decisions made without legal approval, to be conducted by one of the two State of Florida approved Auditors, and for a legal final report / opinion to be sent to the DBPR, legal entities, administrator, board and to all unit owners and residents.

13.                The board unanimously approves a project by the name of A Fun Halloween for October 31, 2006 from 6pm-9pm.  Therefore, we the board of directors unanimously approve the first company or companies that are available for the advertising, booking and all the costs involved in renting equipment, entertainment, security, food, refreshment and items, in order for this event to be a true success for the children and families, since booking is so difficult for this particular day of the year.

14.                Since the unit owners will be receiving a copy of the Official Rules and Regulations in English, there will be a translation to the Spanish language.  The administrator and the board of directors will point out specific numbered items in the rules and regulations sent to all unit owners/residents in order for them to be aware, avoid violations, legal actions and fines thereof:  Item # 3 (related to animals and pets), Item # 4 (related to common elements), Item # 5 (related to structural changes or alterations), Item # 6 (related to advertising or posters), Item # 8 (related to disturbing the peace and Nuisance), Item # 9 (related to installations), Item # 10 (related to car repairs), Item # 11 (related to commercial and recreational vehicles), Item # 12 (related to the parking spaces), Item # 13 (sale), # 14 (lease), # 15 (failure to give notice), # 16 (costs), # 17 (sale), # 18 (lease), # 19 (unauthorized transactions), # 20 (default in payment for common expenses), # 21 (liability for assessments),  # 22 (installation of fences, roofs, awning or any alterations, concrete slab etc.), # 23 (storage areas and chemicals), # 24 (attic access), # 25 (waterbeds), # 26 (fines, declaration, bylaws or reasonable rules), # 27 (prohibited to play in any common area), and   # 28 (unit owners and tenants must abide by the rules and regulations also posted on the pool area by the Dade County).  Also as per Item # 5 of the official rules and regulations, Color change to the exterior of any unit must first be approved by the board of directors. and after hearing numerous complaints from unit owners and seen that the current colors are obsolete (ten years old), the current paint is not uniformed throughout the community (different tones everywhere), experts opinion regarding increase in property value from an excellent paint job, and the fact that beginning in January 2007 we will have completed the paint reserve funds, we are committed to provide a new look to Tiffany Lakes, in order to make every owner and resident be part of an INITIATIVE to elevate the community standard, property value and quality of maintenance.  

15.                The administrator and the board will be requesting  the input from all the residents in the community, in order to chose the best paint combination (new look), at no cost to the residents, this way Tiffany Lakes can also to look like "Coco Plum", "Sunset Island" or "Fisher Island";  therefore, we the board of directors hereby unanimously approve the developing of two (2) unit models (and all related costs, signs, paint and labor), in our condominium to be use for the sole purpose of demonstrating to all residents what Tiffany can look like in the future, after a "High Quality New Paint Job" with excellent colors, as used in million dollars homes and condos throughout. 

16.              The administrator and the board want the best for all the residents in the community, thus elevating the standard, quality and maintenance that have been neglected for many years by previous boards of directors, as the evidence will show.  With high quality colors, easy to clean with water pressure, our properties will look fantastic, sophisticated and expensive.  By doing so, we are not only increasing the value of our properties, but we are also making everyone feel proud of living in Tiffany Lakes.  Therefore, after meeting with experts (painters and designers), we are selecting Sherwin Williams (paint/colors). 

17.              After visiting various interested owners for this project, we the board of directors select the following corner units after receiving permission from their owners, in order to create the models.  The units selected are unit # 228, property owner Mr. Felix Asmar and unit # 184, property owner Mr. Mateo Ramirez for this purpose.   In order to protect the integrity of this project and maintain the same colors throughout, in the event that the project as stated does not take place, Tiffany Lakes Condominium Association, administrator and board of directors present at the time, will make sure that both selected units will receive FREE OF CHARGE the painting of their units with the existing property colors, paid by Tiffany Lakes Condominium Association.  Copy of this document (minutes) will be available in the official website www.tiffanylakesonline.com for everyone to see and will be personally provided to the two owners (models selected) for their own records, to be use as faith and enforcement thereof.  The board will sent by mail to all unit owners a letter with a picture of the location of the two units to be seen, and a stub on the bottom of the letter will be use for their selection process.  

18.                The two (2) units will be label as UNIT A and UNIT  B.  Beginning this month of October, 2006 thru January 1, 2007, unit owners will be asked for their opinion and input, in deciding the final choice of paint/model for the entire community.   The first unit to be painted will be either model A or model B, respectively of the selection process.

19.              Once the models are developed, the board will request estimates for the paint job from all company owners residing in Tiffany Lakes, in order to give them work opportunity not only to them, but to other residents that want to work in this project.  Therefore, we the board unanimously approves for the advertising of this future project.  AGAIN THIS PROJECT WILL BE PAID BY THE ASSOCIATION'S PAINT RESERVE FUNDS which will be complete and ready to be use as per our rules, regulations and statues, in January of 2007.  Therefore, we the board of directors unanimously approve the following colors chosen by the experts for models UNIT A and for UNIT B, making our community the only condominium in Kendall with this expensive look, while serving as a model for other adjacent communities.  For unit model A the colors will be SW 6115 (totally tan, satin) for the walls and SW 6118 (leather bound, satin) for borders and trims.  For unit model  B the colors will be SW 6113 (interactive cream, satin) for the walls and SW 6118 (leader bound, satin) for the borders and trims.  

20.               In lewd of the administrator receiving numerous phone calls regarding the dirty roof tiles, which cleaning has also been neglected by previous boards, we the board unanimously approved the pressure cleaning of all the small roofs (on top of the unit entrances) by Mr. E. Valera (son of the director of maintenance) and approve payment respectively thereof.   For the top roofs, the board will be utilizing a license and insured company that can do this type of work, and approve payments for such.  

21.              All previously announce and conducted board meetings, items, motions and website information are ratified, approved and carried up to this day September 30, 2006.

 

All motions are unanimously approved and seconded by all board members present to approve all items 1-21 and ratified all prior approved minutes and items from 05/17/2006 thru 09/30/2006.  Motions carried.

 

Board meeting adjourned at 12:45pm.

 

Sincerely,

 

 

_______________      ________________    ______________        _________________

Ms. Xiomara Blandon    Mr. Ernesto Fagundo     Mr. Richard P. Elie       Mr. Domenico Ruscigno

Secretary                      President                      Vicepresident                Treasurer